Procurement FAQs

Why do business with Newport City Council?

  • The council is one of the area’s largest purchasers of goods and services.
  • It is financially stable and pays promptly, usually within 30 days.
  • It has a legal duty to be fair, honest, and professional in the choice and treatment of suppliers.
  • The council promotes ethical, environmentally sound and non-discriminatory approaches that benefit the city and those who live and work here.
  • Wherever possible the council seeks innovative solutions to requirements.
  • The council wants to support local businesses and is keen to promote local supply chains.

Register an interest in supplying the council

The council advertises contract opportunities over £25,000 as well as using established public sector framework contracts.

You may also register your business on Sell2Wales, a database managed by the Welsh Government and promoted to all public sector organisations within Wales.

This database will make your company details available to all public sector organisations within Wales and ensure you are automatically notified of any tender opportunities registered on the site and meeting your supply criteria.

Formal tendering

The council has a duty to prove value for money in its procurement activity and competitive tendering is recognised as providing a fair and equitable method of awarding business and ensures the council meets it obligations.

Procurement Directives

The council has a legal requirement to comply with EU Procurement Directives, which govern the way in which public sector procurement is conducted for contracts over certain thresholds.

The thresholds applicable from January 2020 until December 2021 are £189,330 for service and supply contracts and £4,733,252 for works contracts.


If you are unsuccessful you can request feedback on a tender submission to give you an indication of why you were unsuccessful.

Payment terms

Read about No PO, No Pay

The council attempts to pay invoices within 30 days and you can help by ensuring that your invoice:

  • goes to the address shown on the purchase order or specified in the contract document
  • quotes the purchase order number
  • provides sufficient detail to easily identify the goods or services supplied
  • Shows the correct quantities and prices, as indicated on the council’s official order and is only submitted for goods already delivered or services provided.

The council’s preferred method of payment is by BACS which facilitates prompt payment direct to supplier’s bank account, the council will also make payment by cheque.